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CLUB
RULES

LEYLAND PRINCESS AND AMBASSADOR

ENTHUSIASTS' CLUB RULES

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1. OBJECTIVES

     

  • To provide and operate a club devoted to the promoting, improving and enjoying of 18-22 series, Princess and Ambassador cars.

  • The club is run for the members and operates as a non-profit club with none of the committee officials being paid for any of their work or time.

  • To provide a medium that enables delivery of technical advice on the cars.

  • To allow members a club discount on specified products when appropriate.

     

2.  ELIGIBILITY

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  • Any person interested in the Leyland 18-22 series, Princess or Ambassador cars shall be eligible for membership. Membership shall run for a period of one year from the date of enrolment. Membership shall be submitted on line via the club website leylandprincess.co.uk

  • Membership shall include all club privileges and promotional discounts, an up-to-date list of which shall be available on the website.

  • Membership is subject to the annual payment.

  • Membership is subject to an up-to-date email address for communications.

  • The club shall reserve the right to award honorary memberships.

  • All club members must accept the club rules and agree to abide by them.

 

3. CLUB COMMITTEE

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The Club will be managed by a committee comprising the following posts. Current serving committee members are defined in the Club's website 'About Us' section.

 

  • Chairman                

  • Treasurer

  • Secretary

  • Membership Secretary

  • Events Coordinator

  • Spares Coordinator

  • Technical Support

  • Webmaster

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It is a condition of office that all committee members will;

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  • be fully paid up members of the Club.

  • not receive payment, nor gain financially, nor gain materially, whilst undertaking their duties.

  • act with integrity and transparency at all times.

 

Club committee roles and responsibilities are as outlined below;

 

3.1 CHAIRMAN

 

  • They shall preside at any meetings of the Club and shall abide by the Club Rules.

  • Signs all official documents adopted by the Club.

  • Decides all questions of order.

  • Performs any other duties pertaining to the office of Chairman.

  • ​Ensures all activities within the Club and its committee are done so ethically and with transparency.

  • They shall chair a Club AGM on an annual basis.

 

3.2 TREASURER

 

  • Will maintain a bank account for the Club.

  • Receives all monies paid to the Club.

  • Keeps an accurate record of all monies received and expended.

  • Produce an annual finance report.

  • Pays all Club bills after authorisation from the committee.

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3.3 SECRETARY

 

  • They shall produce records of the proceedings of Club meetings.

  • Oversee and co-ordinate all official Club events.

  • Note all amendments, changes and additions to the rules document and make it available to be consulted by members.

  • Supports the Chairman at the Club AGM and any other team meetings.

 

3.4 MEMBERSHIP SECRETARY

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  • Shall maintain a list of all paid up members

  • Ensure member membership payments are kept up to date

  • Shall process all membership applications.

  • Produce an annual membership report.

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3.5 EVENTS COORDINATOR

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  • They shall produce a list of events where the Club or its members will be in attendance.

  • Organise and/or coordinate events as required.

  • Produce an annual events report.

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3.6 SPARES COORDINATOR

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  • Maintain a list of all items held by committee members or other defined individuals per section 5.

  • Manage the sale / purchase of all items.

  • Organise safe storage for all items.

  • Produce an annual Club Spares report.

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3.7 TECHNICAL SUPPORT

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  • Provide support to all Club members as and when required.

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3.8 WEBMASTER

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  • Oversee the content of the Club website and YouTube channel and ensure they are kept up-to-date.

  • Provide Admin support to the Club Facebook social media page and on-line Forum.​

  • Produce an annual on-line media report at the AGM.

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4. CLUB AGM & MEETINGS

 

  • The Club will have an AGM each year in combination with an Annual Summer event.

  • Meetings may routinely be held electronically by means of modern technology.

  • Each committee member will provide documented reports of their respective duties.

  • Minutes to be published on the Club website.

 

5. CLUB FEES & INCOME

 

  • The annual fee will be payable upon joining.

  • The fee shall be adequate to cover all Club costs including the Forum, Website, promotional material, show and exhibition fees that the Chairman deems beneficial to the club and/or its members.

  • All monies taken will be fully accountable for and reported at the Club AGM.

  • Any surplus funds at the end of the year shall normally be carried over for the benefit of members in the following year and may be used to purchase parts or used to promote the Club.

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5.1. SPARE PARTS

 

  • The Club will source and acquire parts for Princess and Ambassador cars using Club funds as the Committee sees fit.

  • A list of Club Parts will be maintained and reported at the AGM.

  • All parts shall be made available to anyone and sold at a profit.

  • Any profits made will be placed back into the parts fund for future purchases.

  • All monies taken will be fully accounted for and reported at the Club AGM.

 

5.2 ITEMS MADE AVAILABLE TO THE CLUB

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When the Club is contacted regarding items that are available for sale and / or for donation, the Club will do one of the following;

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  • Assist in advertising items on behalf of the seller / donator via the website and other Club mediums.

  • Consider purchase of the items for addition to the Club Spares.

  • Accept donated items for addition to the Club Spares, or sell and add proceeds to Club Funds.

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6. CLUB SANCTIONS

 

6.1 SUSPENSION FROM THE CLUB

 

  • The Chairman or any other committee member may suspend a member for breaching Club rules.

  • In order to lift a suspension order the member must write to the Chairman confirming that s/he understood why the suspension order was made and what steps the member intends to take to ensure s/he no longer contravenes Club rules.

  • If a member disagrees with a suspension order s/he is entitled to request the committee meet to discuss their case. The committee will sit in private and vote after discussion whether to confirm or lift the suspension.

  • The member will not be entitled to any refund for membership time lost.

  • The committee's decision is final

 

6.2 EXPULSION FROM THE CLUB

 

  • Members may be expelled for repeated or gross breaching of Club rules.

  • The first step would be suspension (Para 5.1).

  • The committee would then meet to discuss and vote whether to move to expulsion.

  • Expelled members shall forfeit any fees paid.

  • The committee shall reserve the right to refuse any future application from any expelled member.

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